Use This Cover Letter Template to Apply for a Job
Template to Use When Writing a Cover Letter for a Job
A cover letter is an important part of almost any job application. Hiring managers have certain expectations when it comes to both the details included within a cover letter and how the letter is organized.
The following cover letter template lists the information you need to include in the cover letter you submit with your resume. Use the template as a guideline to create customized cover letters to send to employers.
Read below for tips on how to use a cover letter template, and then use the cover letter template below.
Tips for Using a Cover Letter Template
A cover letter template helps you with the layout of your letter. Templates also show you what elements you need to include in your letter, such as introductions and body paragraphs.
You should use a template as a starting point for your own cover letter. However, you should always customize your letter. Change any of the elements of the template to fit your own needs. For example, if a letter template only has one body paragraph, but you want to include two, you should do so.
Along with using a cover letter template, you might also review cover letter samples and read advice on how to format a cover letter to get ideas on writing your own cover letter.
Cover Letter Template
The first section of your cover letter should include information on how the employer can contact you.
If you have contact information for the employer, include that. Otherwise, just list your information.
Your Contact Information
Your City, State, Zip Code
Your Phone Number
Your Email Address
Employer Contact Information
City, State, Zip Code
Body of Cover Letter
The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up.
The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for. Include the name of a mutual contact, if you have one. Be clear and concise regarding your request. Your goal is to convince the reader that they should grant the interview or appointment you requested in the first paragraph.
The next section of your cover letter should describe what you have to offer the employer. Make strong connections between your abilities and the employer's needs. Mention specifically how your skills and experience match the job you are applying for. Remember, you are interpreting your resume, not repeating it. Try to support each statement you make with a specific piece of evidence. Use several shorter paragraphs or bullets rather than one large block of text so that your letter is easy to read.
Conclude your cover letter by thanking the employer for considering you for the position. Include information on how you will follow up.
State that you will do so and indicate when (one week's time is typical).
Handwritten Signature (for a hard copy letter)
Create a Personal Cover Letter Template
Microsoft Word Cover Letter Templates
Microsoft Word cover letter templates are available for a variety of circumstances. Add your personal information to the template to create cover letters you can use for a variety of types of job applications.
Google Docs Cover Letter Templates
Like Microsoft Word, Google Docs offers a variety of professional letter templates that you can use when writing your cover letter. Just fill in the template with your personal information, and save the document in your account.
Email Cover Letter Template
Email cover letters have a slightly different format than other cover letters.
For example, in an email cover letter, you put your contact information at the bottom of the letter, not at the top. You also do not include the employer’s contact information or the date at the top.
Just like any other cover letter, it is useful to look at a template when writing an email cover letter. Read here for an email cover letter template.
Related Articles: Tips for Using a Cover Letter Template | Sample Cover Letters | Top 10 Cover Letter Writing Tips | Email Cover Letters
Cover Letter Examples and Writing Tips
100+ Free Cover Letter Samples Listed By Type, Format, and Job
When applying for a job, a cover letter should be sent or posted with your resume or curriculum vitae. A cover letter is a (typically) one-page document that explains to the hiring manager why you are an ideal candidate for the job. It goes beyond your resume to explain in detail how you could add value to the company.
It can be helpful to look at cover letter samples when writing your own. A sample can help you decide what to include in your letter, and how to format the letter.
This collection of free professionally written cover letter examples will help you get started. Below you'll find both hard copy and email examples, for a variety of different types of employment inquiries and job applications including general cover letters, cold contact cover letters, referral letters, customized cover letters, job promotion letters, networking outreach letters, and letters to inquire about unadvertised openings.
Cover Letter Examples and Templates
These samples, templates, and examples of different types of cover letters will give you ideas and suggestions for your letter. Read through some samples, and then customize your own letter so it shows why you should be selected for an interview.
Cover Letter Samples
Review examples of cover letters and email cover letter messages for a variety of circumstances.
Applying for a New Job
Applying for a Transfer or Promotion
Email Cover Letter Examples
Inquiry and Networking Letters
Cover Letters With a Referral
Cover Letter Formats and Templates
Review examples of professional formats, layouts, and templates to use to apply for jobs.
Examples Listed by Type of Applicant
These cover letter samples are for candidates who are applying for a specific type or level of position.
Tips for Writing a Cover Letter
Tailor each letter to the job. It takes a little extra time, but be sure to write a unique cover letter for each job. Your cover letter should be specific to the position you are applying for, relating your skills and experiences to those noted in the job posting.
Use keywords. One useful way to tailor your letter to the job is to use keywords from the job posting. Circle any words from the job posting that seem critical to the job, such as specific skills or qualifications. Try to use some of these words in your letter. This way, at a glance, the employer can see that you match the requirements of the job.
Explain how you will add value. Think of concrete ways to prove you will add value to the company. Include examples of specific accomplishments from previous jobs. For example, if you helped reduce turnover by 10% at your last company, or implemented a filing strategy that reduced file errors by 15%, include this information. Try to quantify your successes when possible to clearly demonstrate how you could add value at the company.
Look at cover letter samples. Check out a few sample cover letters before writing your own.
Samples will give you an idea of what information to include in your cover letter, and how to format the letter. However, never simply copy and paste a sample cover letter. Change the letter to fit your specific skills and experiences, and the job you are applying for.
Edit, edit, edit. Your cover letter is your first, and best, chance to sell the hiring manager on your candidacy for employment, so make sure it's perfect. Read through your letter, proofreading it for any spelling or grammar errors. Ask a friend, family member, or career counselor to read it as well. You want to make sure the letter is polished before submitting it.
What Else You Need to Know:How to Write a Cover Letter in 5 Easy Steps